Organic Trust Ltd

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Clover Magazine

Clover magazine is published by the Organic Trust Ltd and contains a wealth of information on all aspects of organic production. Clover magazine is issued free to all Organic Trust licensees.
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Vacancy for Administrator - Organic Trust H.Q. Clontarf, Dublin 3.

An opportunity exists to join a small team of dedicated professionals in an organic inspection and certification organisation located in Clontarf, Dublin 3.

This new position is a support role to the CEO and Inspection & Certification Officer – supporting all aspects of the inspection, certification and accreditation regime.

Duties include the following:

• Liaising with a broad range of stakeholders, particularly our diverse membership of over 1000 clients - first point of contact by telephone and/or email and/or fax and/or post, therefore, pre-requisite is a friendly, approachable and professional approach.

• Data input, analysis and processing including report binding, collating, processing and distribution.

• Report writing, as required – contribution to a wide range of written communications including promotional materials, company magazine, brochures and so forth.

• Post – Incoming and Outgoing

• Courier Requirements – incoming & outgoing

• Filing according to strict procedures

• Managing office supplies; ensuring adequate supplies of documents, materials, enquiry packs etc are always available to assist other staff members in their roles

• Processing organic mart livestock entries

• Processing of Annual Renewal Documentation – Outgoing and Incoming

• Handling queries, responding to requests, following up on documentation etc as required by the membership and the organisation on an on-going basis

• Proficiency in the operation of the Company’s integrated Database as it relates to the functions stipulated in this job description; to observe full confidentiality regarding its contents and to confine any use of the Database to those specific areas which have been designated

• Book-keeping assignments as assigned from time to time.

• Ad hoc duties and projects as assigned on an on-going basis.

Overall Requirements

• To manage the role in an efficient, proactive and timely manner

• To represent the organisation at events as may be required from time to time, in a professional and helpful manner

• Display the ability to multi-task and prioritise deadlines in this busy and varied work environment – a willingness to learn and adapt to changing work requirements is a pre-requisite

• As an integral member of a small team of highly motivated and dedicated professionals, the successful candidate must be willing to be flexible regarding the demands of this role: tasks may vary depending on internal and external requirements, deadlines and so forth.

• As an accredited organisation, our policies and procedures must be strictly adhered to and an understanding and willingness to comply with this requirement is essential.

Personal Attributes

• Integrity & Strict Confidentiality
• High level of IT competency
• Excellent written and oral communication skills
• Conscientious
• Team player with a strong sense of initiative and self-motivation
• Excellent time management skills
• Accuracy and keen attention to detail
• Methodical approach to workload
• Friendly, approachable and professional in all interactions

Those interested in being considered for this vacancy should forward an up-to-date c.v. to by Friday November 24th 2017.

Regretfully, personal callers to our office cannot be accommodated.

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Organic Trust Ltd - An INAB accredited certification body - Reg. No. 6008